EVENT ORGANISATION TOOLKIT
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EVENT ORGANISATION TOOLKIT |
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This event organisation toolkit contains information and resources likely to
be of use to Organisers and Planners of CLOK events.
Please note that some of this information is in the form of conventional web
pages, while other information is in other formats such as Microsoft Word
documents, Microsoft Excel spreadsheets, etc. To download a Word
document or an Excel spreadsheet, right-click on the relevant link and then
select Save target as from the pop-up menu.
Part 1 --- For Organisers
| Item | Type | Revision | Description |
|---|---|---|---|
| District Event Checklist | Web page | v1.0 | An action checklist for Organisers of District Events. See the Organiser's Handbook for more detailed information. |
| Organiser's Handbook | Word document | v1.2 |
Information for event organisers, including what needs to be done when,
where to find the CLOK club equipment, how to find volunteers, etc., etc. Compiled by Mike Rickard, with inputs from a number of CLOK members including Marion Archer and Alastair Mackenzie. |
| Useful contacts | Web page | N/A |
Contact information likely to be useful to Organisers. Note: This information is in a separate web page for technical reasons to do with protecting email addresses from spammers. |
| Equipment list | PDF document | 10/09 | A list of equipment and where it is held. Covers both Planners' and Organisers' equipment. |
| Equipment list | Word document |
Part 2 --- For Planners
| Item | Type | Revision | Description |
|---|---|---|---|
| Planner's Handbook | Word document | v1.0 | This is an incomplete draft of the Planner's Handbook. If you have any comments, corrections or additions then please contact Alastair Mackenzie. |
| Using OCAD 8 for Course Planning |
Word Document 242 kB | v1.1 | A detailed, step-by-step description of how to use OCAD 8 to plan the courses for an orienteering event. |
| Overview of OCAD | Web page | v1.0 | An overview of OCAD, including its uses and the various versions that are available to CLOK Planners and Mappers. See also the OCAD version selector and the OCAD 8 booking sheet. |
| OCAD version selector | Web page | v1.0 | The OCAD version selector gives advice on when you need to use one of CLOK's three OCAD 8 licences and when you should be able to use one of the free versions of OCAD instead. |
Part 3 --- For Mappers
| Item | Type | Revision | Description |
|---|---|---|---|
| Overview of OCAD | Web page | v1.0 | An overview of OCAD, including its uses and the various versions that are available to CLOK Planners and Mappers. See also the OCAD version selector and the OCAD 8 booking sheet. |
| OCAD version selector | Web page | v1.0 | The OCAD version selector gives advice on when you need to use one of CLOK's three OCAD 8 licences and when you should be able to use one of the free versions of OCAD instead. |
Part 4 --- For Computer Team Leaders
| Item | Type | Revision | Description |
|---|---|---|---|
| Computer Team Leader's Handbook (main part) |
PDF 335 kB | v2.0 | These days, running an orienteering event depends heavily on computers and electronic equipment, and the Computer Team Leader is a very important member of the event organisation team. The Computer Team Leader's Handbook gives details about what needs to be done when, what equipment is needed and where to find it, etc., etc. |
| Appendix 1 of the Computer Team Leader's Handbook |
PDF 768 kB | v2.0 | The NEOA SI equipment. |
| Appendix 2 of the Computer Team Leader's Handbook |
PDF 510 kB | v2.0 | Setting up an event in OE2003. |
| Appendix 3 of the Computer Team Leader's Handbook |
PDF 201 kB | v2.0 | Programming the SI boxes. |
| Appendix 4 of the Computer Team Leader's Handbook | Setting up the computer station at an event. | ||
| Appendix 5 of the Computer Team Leader's Handbook | Networking the computers. | ||
| Appendix 6 of the Computer Team Leader's Handbook |
PDF 493 kB | v2.0 | Updating the OE2003 archive. |
| Appendix 8 of the Computer Team Leader's Handbook |
PDF 904 kB | v2.0 | Generating the results and split times files. |
| Understanding OE2003 | Word document | v1.1 | OE2003 is the software package used to run orienteering events using SPORTident electronic punching. Understanding OE2003 gives an overview of how OE2003 works, and in particular how it stores and uses information. |
| Dealing with Download Problems | Word document | v1.1 | Detailed, step-by-step instructions on how to deal with common problems encountered while competitors are downloading their dibbers after their runs. |
For further information contact the CLOK webmaster.
Click here to go to the main CLOK member's area page.